AI Scheduling
The whole week, scheduled in seconds.
Tell AI Scheduling what the week needs and it fills every open shift from your team's availability, roles, time off, and hour limits. You review the draft, move what you want, and publish.
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AI
AI that knows your company.
Company Bot answers your team's questions from the policies, pages, and announcements already in your workspace. Every answer shows where it came from, and people only get answers from content they are allowed to see.
An example of Company Bot answering questions in chat, such as how many paid sick days an employee gets and where the safety data sheet binder is kept, with a source on each answer.
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How it works
Three steps. No setup project.
Company Bot works from the content you already keep in Vantage. There is nothing to export, upload, or retrain.
Step 1
Point it at your content
Company Bot reads your Knowledge Base, Custom Intranet pages, and announcements, plus the documents you choose to include. Nothing else.
Step 2
Your team asks in chat
In the same app as the schedule, on a phone or at a desk, in plain language. No special commands and no separate login.
Step 3
It answers with a source
Each reply links to the article or page it came from. When the answer is not in your content, the bot says so and hands the question to a Support desk.
Sources
Your content. Only your content.
The bot answers from what your company has written down, and from nowhere else. Keep those pages current and the answers stay current.
Never from
- The open web
- Any other company's workspace
- Content the person asking cannot open
- Private HR records they don't have access to
If a question is not answered in your content, the bot says so instead of guessing.
Every day
The questions that stop landing on a manager.
Small questions add up to a lot of interruptions. Company Bot takes the ones your content already answers.
- How many paid sick days do I get?
- When is the next payday?
- What is the dress code on site?
- Where do I park at Westgate?
- How do I request time off?
- Who do I call if the alarm goes off?
- Can I swap a shift with someone?
- Where is the SDS binder?
- What is our overtime policy?
- How do I submit an expense?
- When does open enrollment start?
- What do I do if I am running late?
- Where is the first aid kit at Harbor Tower?
- How do I change my direct deposit?
- What holidays do we get off?
- How do I report an injury?
More AI, across the hubs
From answering questions to assisting with work.
Six more tools that take the slow parts of the week off your plate, each one leaving a person with the final say.
Starts from what you already have
Positions, locations, availability, approved time off, and weekly hour limits are already in Vantage. The schedule is built from them, not from a form you fill in first.
Fair by default
Hours are spread evenly, requested days off are kept, and nobody is scheduled past their weekly limit.
A draft, not a decision
Nothing is published until a manager says so. Drag any shift to change it, then publish like any other week.
What you can do.
- Fills open shifts from availability, roles, and locations
- Keeps approved time off and requested days off
- Keeps everyone under their weekly hour limit
- Spreads hours evenly across the team
- Copies last week's pattern when you ask for it
- Flags any shift it could not fill and says why
- Lands as a draft you can edit before publishing
- Works with the shift swaps and open shifts your team already uses
AI Scheduling questions.
Does it publish the schedule on its own?
No. It builds a draft. A manager reviews it, changes anything they want, and publishes it.
What if it cannot fill a shift?
The shift stays open and is flagged with the reason, such as nobody available with that position on that day. You can post it as an open shift for the team to claim.
Does it know about time off?
Yes. Approved time off and requested days off from the Time Off tool are kept when the week is built.
Course Creator
From a topic to a course in one step.
Describe what you want people to learn and Course Creator builds the course: short modules, a quiz, and a time estimate. Edit anything, add your own videos and documents, and assign it by location or department.
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Written for your people
Plain language, split into short modules that fit into a break. Paste your own procedure and the course is built from that.
A quiz that checks it landed
Questions are written from the module content, with answers you can change before anyone takes it.
Yours to edit
Change the wording, reorder modules, drop in your own video, then assign it like any other course.
What you can do.
- Builds a course from a topic or a pasted document
- Short modules in plain language
- Quiz questions written from the content, with editable answers
- Estimated time on every module
- Add your own videos, documents, and links
- Assign by location or department, required or optional
- Tracks progress like any other course
- Rewrites a module in a different tone or reading level
Course Creator questions.
Can it use our own documents?
Yes. Paste or attach a procedure, a policy, or a manufacturer's guide and the course is built from that instead of from general knowledge.
Will people know a course was written with AI?
Only if you tell them. A course is published under your workspace like any other, after you have reviewed it.
Does it replace whoever writes our training today?
No. It writes the first draft in a minute. Your people decide what is right for your company and correct the rest.
Voice Forms
Say it. The form writes it.
On site, with gloves on or hands full, people tap the microphone and talk. Voice Forms turns what they said into the right fields on the form, ready to check and submit.
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Hands stay free
A cleaner in a stairwell or a technician under a machine does not type. They talk, and the form fills in.
The right words in the right fields
What was said is sorted into the form's own fields: area, supplies, issues, follow-up. Numbers become numbers.
Check before you send
The transcript sits next to the form. Fix a word and the field updates. Nothing is submitted until the person taps Submit.
What you can do.
- Tap the microphone on any form and speak
- Spoken words sorted into the form's own fields
- Numbers, dates, and yes or no answers filled in correctly
- The transcript kept with the submission
- Works in the languages your team speaks
- Photos and signatures still added by hand
- Records offline and fills the form in when the phone reconnects
- Every submission reviewed by the person before it is sent
Voice Forms questions.
Does it record all the time?
No. It listens only while the microphone button is held, and the recording is used only to fill in that form.
What if it gets a word wrong?
The transcript and the fields are both editable before the form is submitted. Fix the word and the field updates.
Which forms does it work on?
Any form built with Forms & Checklists. Nothing about the form needs to change.
AI Writing
Write the update once. Clearly.
Type what you mean in a few rough lines and AI Writing turns it into a clear announcement with a title, the right tone, and nothing missing. Translate it for the people who read in another language, then send.
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From notes to a post
Half sentences become a finished update with a title, a clear ask, and the date.
The tone you choose
Friendly, direct, or formal. Make it shorter or longer with one tap.
Every language on the team
Translate an announcement or a chat message before you send it, so people read it in their own language.
What you can do.
- Turns rough notes into a finished announcement
- Suggests a title
- Friendly, direct, or formal tone
- Shorter or longer with one tap
- Translation into the languages your team reads
- Translates incoming chat messages on request
- Points out a missing date, place, or ask
- You edit and send; nothing goes out on its own
AI Writing questions.
Does it send anything on its own?
No. It writes a draft in the editor. You read it, change what you like, and send it yourself.
Which languages can it translate into?
Spanish, French, Portuguese, and most other languages your team reads. Ask us about a specific one.
Will people know AI helped write it?
No label is added. The announcement goes out from you, the same as any other.
AI Reports
Ask for the report. Get the breakdown.
Ask in plain language for hours, overtime, attendance, time off, or task completion and AI Reports builds the report: the numbers, a chart, and a breakdown by location, person, or week. Every figure comes from your own records, and you can open any number to see the entries behind it.
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Reports without a report builder
Type the question the way you would ask a colleague. No filters to set up and no columns to pick.
The breakdown, not just the total
Every report splits the figure by location, person, position, or week, and compares it with the period before.
Numbers you can trace
Each figure links to the time entries, shifts, or submissions behind it, so a manager can check any number in one tap.
What you can do.
- Ask for any report in plain language
- Hours, overtime, attendance, time off, forms, and tasks
- Survey results by location and department, with the comments summed up
- Breakdown by location, person, position, or week
- A chart and a written summary with every report
- Open any number to see the entries behind it
- Compare with last week, last month, or last year
- Save a report and have it sent every Monday
- Export to CSV or PDF
AI Reports questions.
Where do the numbers come from?
From your workspace's own records: the time clock, the schedule, forms, tasks, and time off. Nothing is estimated.
Can employees run reports?
Only the roles you allow. Managers see their own team and locations; owners and admins see everything.
Can the summary be wrong?
The figures are counted the same way a report builder would count them, so they match the records. The written summary is generated from those figures and shows them, so you can check every sentence against the numbers.
AI Boards
Tell it what next week needs. It builds the board.
Describe the work in plain language and AI Boards drafts the items, puts them in the right group, and assigns each one to the right person based on the task, their department, their skills, and how full their week already is. Every assignment comes with the reason. You review, adjust, and publish.
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The right person, with the reason
Each item shows why that person: the department, a certification, or the lightest week. Change any assignment with one click.
It knows your board
It reads the groups, columns, and history you already have, so new items land in the right group with the columns your board uses.
Nothing goes out unreviewed
The draft sits on the board until you publish. Automations and notifications wait until you do.
What you can do.
- Build a week, a phase, or a whole board from a sentence or a checklist
- Assign by department, role, skills, and certifications on people's profiles
- Balance the load across people and locations, with everyone's hours in view
- Fill in due dates and priorities from what you asked for
- A note on every item explaining the choice
- Rebalance a week when someone is out or a due date moves
- Turn a recurring checklist into next week's items on its own
- Ask in plain language to move, split, or reassign items
AI Boards questions.
How does it decide who gets what?
It matches each item to people by department, role, skills, and certifications on their profile, then by how full their week already is and where they work. The note on each item shows the reason, and you can change any assignment before publishing.
Can it assign someone work they are not trained for?
No. Items that need a certification only go to people who hold it. If nobody qualifies, the item stays unassigned with a note saying why.
Does it move existing items?
Only when you ask it to. Building next week adds a draft. Rebalancing a week changes assignments and shows each change for you to accept or undo.
Built to be trusted
Careful by design.
An assistant your team can rely on, and one your managers can stand behind.
A source on every answer
People can open the article or page behind a reply, and managers can check the bot is right.
The same permissions as the asker
The bot only answers from content the person could open themselves. Manager-only pages stay manager-only.
Your content trains no one
What you add is used only to answer your own team. It is never used to train models for Vantage or anyone else.
A person is one tap away
When the answer is not there, the bot says so and offers to send the question to a Support desk.
Company Bot
What you can do.
Instant answers from your own policies, guides, and pages.
- Ask in plain language, in chat, on mobile and web
- Answers drawn from the Knowledge Base, Custom Intranet pages, and announcements
- Documents you choose to include, such as the handbook and safety procedures
- A source link on every answer
- Answers limited to what the person asking is allowed to see
- Says so when the answer is not in your content, instead of guessing
- Hands a question to a Support desk when it needs a person
- Answers in the language the question was asked in
- An admin view of what people ask and what went unanswered
Three hubs. Same app.
Company Bot answers from the content your hubs already hold, so every hub you use makes it more useful.
Operations
Run the day.
Build the schedule, track hours as they happen, and know the work got done. Time clock, scheduling, forms, and tasks work together so nothing has to be typed twice.
Communications
Keep everyone in the loop.
Replace the group texts, the long email chains, and the break room bulletin board. Chat, announcements, surveys, a knowledge base, a directory, events, and a support desk give your team one place to hear from you, reach each other, and ask for help.
HR
Take care of your people.
From a new hire's first day to their fifth anniversary. Profiles, an org chart, documents, onboarding, training, time off, recognition, and rewards live alongside the schedule, so your records match what actually happened.
Pricing
One price per person. You choose who.
AI is an add-on to any plan, including Free. Every AI tool is included, billed monthly, no contract.
Add-on
$3.00per person a month
Choose who gets it. Add it to any plan, including Free.
Billed monthly. No contract.
See pricing- Choose who gets it
Everyone, or only the people who need it. Change it any time from the admin side.
- Every AI tool included
Company Bot, AI Scheduling, Course Creator, Voice Forms, AI Writing, AI Reports, and AI Boards. One price covers all of them.
- No usage caps
Ask, dictate, and generate as much as the work needs. The only limits stop automated abuse.
- Works with any plan
Free, one hub, two, or All-in-one. The price is the same.
Give your team an answer for everything.
Create a workspace, add your policies and pages, and Company Bot is ready to answer.